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KF-REF1

Rental Fee Schedule

KF-REF1 

Hopkinton Public Schools 
Rental Fee Schedule 
Effective upon adoption 

All rentals shall be made and billed in 1/4 hour increments. MINIMUM RENTAL IS ONE HOUR. The following four program Groups have been established for the purpose of defining user fees. 

                                                                                                                                                                 

Group I – Programs that will not be charged a Rental Fee 

● Hopkinton Public School events and activities 

● Town Meeting, Town Elections, and Town Department and Board meetings ● Non-revenue generating programs run by organizations with a special affiliation to the Hopkinton Public Schools, so-recognized by the Hopkinton Public Schools (i.e. Boosters; HDCA; Hopkinton Education Foundation; Hopkinton Music Association; HPTA; SEPAC; Friends of SEPAC) 

Group II – Programs run by school support organizations, which generate revenue 

● Revenue-generating programs run by organizations with a special affiliation to the Hopkinton Public Schools, so-recognized by the Hopkinton Public Schools (i.e. Boosters; HDCA; Hopkinton Education Foundation; Hopkinton Music Association; HPTA; SEPAC, Friends of SEPAC) 

Group III – Programs run by Town Departments and Hopkinton Public Schools-Affiliated Groups 

● Recreation Department or Town Department revenue-generating programs 

● Programs of any youth/adult group community, philanthropic, artistic, or recreational nonprofit organization, whose principal office or official business address is located within the geographical boundaries of the Town of Hopkinton and whose membership/participants consist of at least 75% Hopkinton residents. Rosters may be requested by Hopkinton Public Schools for the verification of the percentage of residents. 

Group IV – Programs Sponsored by All Other Groups and Organizations 

● Group IV rates will apply to programs of all groups, organizations, or activities which do not meet the requirements of Groups I, II or III including individuals, private and commercial groups, societies, religious organizations, non-profits not based in Hopkinton, and registered public charities.

Below rates are per hour: 

Space *	Group I	Group II	Group III	Group IV
Fields & Outside Courts	0	10	15	100
Auditoriums,  Gymnasiums	0	10	15	100
Athletic Center		50	50	100
Cafeteria, Library	0	10	15	100
Classroom, Conference Rooms & Common  Areas	0	10	15	50
Parking Lot Events	0	10	15	100
Maintenance /Cleaning Fees		Seasonal Rate 150		25
Kitchen **		10	20	100

 

NOTES:

 

* A School Department employee must be on sight for all requested uses.  ** For all permits where kitchen usage is requested, Food Service employees must be hired by the applicant and paid according to the most recent collective bargaining agreement. Food Service employees are there to instruct on the proper usage and cleaning of our equipment. They are not there to cook or clean up after a renter’s function.  Support services descriptions can be found on page 9.

 

Other fees:

Maintenance & Cleaning Fees: If the sponsoring organization requires custodial or maintenance oversight during the event, and if the event takes place during a custodian’s or maintenance worker’s regular shift, the worker will help if possible. However, if the time required takes the worker away from his/her/their regular duties, the user group may be billed at the billable rate for the services provided.

Custodial Overtime: $40.00 per hour and is subject to Custodian’s Collective Bargaining Agreement. A 4 hour minimum shall be required.

Food Service: Contact the Food Service Director for rate information.

Technology / Audio Visual: Contact the Director of Technology. Fee $40.00 per hour

Piano Use Fee: $25.00 per event Piano Tuning Fee: $70.00 - May be charged if piano movement causes piano to be tuned or renter requests a tuning before usage.

 

Name revision 8.14.2019 

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