• Hopkinton Public Schools - Evaluation System Timelines:
     

    ·    Evaluator responsible for the blue shaded areas

    ·    Educator responsible for the green shaded areas

    ·    District / Principal responsible for the orange shaded areas

    ·    Evaluator & Educator* share responsibility for purple shaded areas

     
    * Evaluators are responsible for meetings; however educators should prepare evidence and information well in advance of completion dates.
     

    ACTIVITY:

    COMPLETED BY:

    Superintendent, principal or designee meets with evaluators and educators to explain evaluation process

    September 15

    Evaluator meets with first-year educators to assist in self-assessment and goal setting process (“first year” refers to any educator in their first year in the district; therefore, all Pre-PTS educators in year one.)

    October 1 (or within 4 weeks if hired after Sept. 15)

    Educator submits self-assessment 

    October 1

    or within 4 weeks of hire

    Educator submits proposed goals and educator form (Educator Plan may be established at Summative Evaluation Report meeting in prior school year)

    October 15 (or within 6 weeks of assignment to a school)


    Evaluator completes Educator Plans

    November 1 (Educator signs within 5 days of receipt)


    Evaluator should complete first observation of each Educator

    November 15 (1 year plans)

    December 15 (2 year plans)

    Educator on one year plan submits evidence on parent outreach, professional growth, progress on goals (and other standards, if desired) for mid-cycle Formative Assessment

    January 5*

    * or 4 weeks before Formative Assessment Report date established by Evaluator

    Evaluator should complete mid-cycle Formative Assessment Reports for Educators on one-year Educator Plans

    February 1

    Evaluator holds Formative Assessment Meetings if requested by either Evaluator or Educator

    February 15

    Educator submits evidence on parent outreach, professional growth, progress on goals (and other standards, if desired) for Formative or Summative Evaluation

    April 20*

    *or 4 weeks prior to Formative or Summative Evaluation Report; date established by evaluator

    Observations required by Educator Plan completed (additional observations may be conducted after this date)

    May 15

    Evaluator completes Summative Evaluation Report

    May 15 (1 and 2 Year Plans)

    Evaluator meets with Educators whose overall Summative Evaluation ratings are Needs Improvement or Unsatisfactory

    June 1

    Evaluator meets with Educators whose ratings are proficient or exemplary at request of Evaluator or Educator

    June 10

    Educator signs Summative Evaluation Report and adds response, if any, within 5 school days of receipt

    June 15

      

    A)            Educators with PTS on two-year plans

    ACTIVITY:

    COMPLETED BY:

    Evaluator completes unannounced observation(s)

    Any time during the 2-year evaluation cycle

    Evaluator completes Formative Evaluation Report

    June 1 of Year 1

    Evaluator conducts Formative Evaluation Meeting, if any

    June 1 of Year 1

    Evaluator completes Summative Evaluation Report

    May 15 of Year 2

    Evaluator conducts Summative Evaluation Meeting, if any

    June 10 of Year 2

    Evaluator and Educator sign Summative Evaluation Report

    June 15 of Year 2

     
     

    B)            Educators on plans of less than one year

    i)              The timeline for educators on Plans of less than one year will be established in the Educator Plan.